Drivers' Hours Rules: Why 2025's Changes Matter Even to UK-Only Operators

In April 2025, new rules came into force affecting how long lorry, courier, and coach drivers can work before taking a break. While these changes primarily apply to international hauliers, there are some practical takeaways for UK-based operators too.

If you manage a domestic fleet or work in the commercial transport sector, here is a helpful overview of what has changed and why it still matters for your business.

What Actually Changed in April 2025?

The main legal updates apply to international journeys involving vehicles over 3.5 tonnes:

• Drivers travelling between the UK and EU must now carry 56 days of tachograph records (up from 28). (source)

• Vehicles on international routes must use Smart Tachograph 2 devices, which track GPS locations and can be checked remotely by enforcement officers. (Source)

• These international journeys are now governed by a different legal framework known as AETR (European Agreement Concerning the Work of Crews of Vehicles Engaged in International Road Transport). This replaces the EU rules that previously applied.

For UK-only journeys involving vehicles over 3.5 tonnes, the legal rules remain the same. Drivers still need to follow the established limits: 9 hours driving per day, 45-minute breaks after 4.5 hours, and 28 days of tachograph records.

Why Should UK Operators Be Aware?

Even though domestic driving rules have not changed, there are a few reasons to stay informed:

1. DVSA Is Increasing Enforcement

The Driver and Vehicle Standards Agency (DVSA) continues to take a firm stance on fatigue-related breaches. Even domestic HGVs and courier vans are regularly checked at the roadside. Drivers (those operating vehicles over 3.5 tonnes) who go over their hours or skip required breaks risk fines of up to £300 per offence. (Source)

Operators can also face action if they are found to have allowed unsafe working patterns. Ensuring that drivers are rested and records are complete helps reduce accident risks and supports safety on the road.

2. New Technology Is Becoming Commonplace

New vehicles now typically come with Smart Tachograph 2 devices as standard. While domestic fleets are not required to use these systems to their full extent, many operators are finding benefits in doing so, from easier compliance checks to fewer roadside delays. (Source)

3. More Changes Could Be Coming

While there is no confirmed plan to apply the 56-day record-keeping rule to domestic-only operations, it is sensible for operators to stay informed about ongoing developments in compliance and enforcement. Preparing early, whether through updated systems or better training, can help fleets adapt quickly if future changes arise.

4. Compliance Can Affect Your Insurance

Driver fatigue is a known contributor to serious road incidents, and UK operators are taking note. Increasingly, even domestic-only fleets are going beyond the legal minimum by adopting technology that helps detect fatigue in real time. This includes AI-enabled in-cab cameras that monitor for signs like eye closure or head nodding, as well as wearable devices and mobile apps that track sleep or test reaction speed. These systems are still voluntary under UK law, but many firms see them as a worthwhile investment in driver safety.

Insurers are paying close attention. According to McCarron Coates, transport fleets that implement fatigue detection tools tend to show better claims performance and may be rewarded with more favourable insurance terms. (Source)

If a driver is involved in a crash while fatigued, even if their hours were within legal limits, insurers may examine whether the operator had appropriate systems in place to identify and manage fatigue risks. Demonstrating proactive steps could make all the difference.

What Can UK-Only Operators Do Now?

• Stay up to date on current rules: Make sure drivers understand domestic hours regulations and maintain clear tachograph records.

• Use available technology: If vehicles already have modern tachographs, consider using their features to help manage compliance more easily.

• Support driver wellbeing: Encourage open conversations around rest and fatigue to support a safer working environment.

• Speak to your insurance broker: If you have taken steps to improve compliance or modernise systems, such as adopting fatigue monitoring technology, this could lead to better insurance terms or stronger support in the event of a claim.

A Note from Ratcliffes

Even for work that stays within UK borders, drivers' hours compliance remains an important part of running a safe and professional fleet. Regulators and insurers are paying close attention to how operators manage rest, record-keeping, and driver wellbeing.

Ratcliffes is here to help clients stay informed, supported, and well covered. Talk to the team about how your insurance can fit the way you work and the safety steps you take.

Better information means better protection.